
Plan Your Event
- Step 1: Planning Guide
- Step 2: Reserve Venue
- Step 3: Submit Work Orders
- Step 4: Press & Media
- Step 5: Safety & Security

Here’s your event planning cheat code! Consult these basic requirements for planning your event at NC State. It includes guidance on tents, staging, insurance, parking, sound, and more to ensure your event is compliant and well-organized.
Facility Use Agreements
Facility Use Insurance Requirements (Student Centers)
Insurance Requirements
Animals on Campus
Amplified Sound and Noise
Event Parking
Transportation and Parking
Tents, Canopies, Elevated Stages
Inflatables
Special Event Planning Resources

Choose the perfect venue and book it. Learn how to reserve spaces for your event, from classrooms to outdoor areas, special campus venues, or at one of the lively student centers or a vibrant and entertaining space on Centennial Campus. Connect with the best point of contact at your desired venue and follow their reservation procedures.
Athletic Facilities - Request Form
Campus Space Reservations – Contact list
Student Center Events – Reservations
Classrooms – Room Reservations for Student Groups
Centennial Campus – Outdoor Space Information
University Housing – Reserve Indoor or Outdoor Spaces
Major Event Registration Form - Submit Form

Event support services are available at your request. Each one has its own process and request form. Consult these links to request the event support that you need, including av support, custodial services, waste and recycling, and designated parking. (Associated service fees may apply)
Zero Waste Events – Waste & Recycling Services
Student Center Services and Support
Event Parking

Media Relations and News Services experts can help spotlight your event. If your event includes media coverage or publicity, follow these university guidelines for working with the press and promoting your event while aligning with NC State’s brand standards.
Press and Media
Campus Brand

Ensure your event meets NC State’s safety, security and emergency preparedness requirements. Request police staffing , EMT staffing, or off hour access to your event location. Protocols for youth programs and minors and emergency preparedness guidance is also readily available inside.
Emergency Preparedness
Minors on Campus/Youth Program Compliance
Police, Fire, and EMT Support