Liability waivers, also called indemnification agreements or releases, serve to minimize legal exposure to the University in the event of injury to a participant or property damage in connection with a University-related trip, program, or activity. It is important that the waiver you use is unique and specific to the particular trip, program or activity planned, and that you provide each participant a chance to review the waiver and ask questions prior to signing. For participants under the age of 18, a parent or legal guardian must also sign the waiver.

A Waiver of Liability form is used to:

  • Inform prospective participants of potential risks involved with an activity
  • Allow an individual to voluntarily choose to incur risks
  • Secure an agreement from the individual to hold the university harmless

General Waiver Guidelines

The following table details liability waiver usage:

Required When minors are involved. Visit the Youth Programs & Compliance page for more information.
Strongly Recommend
  • Activities with overnight travel
  • Out of town trips
  • High risk activities
May be Appropriate
  • Elective or voluntary field trips
  • Recreational activities
  • Short distance travel
No Waiver
  • Required for class credit
  • An event or activity in which faculty/staff is acting in the course and scope of employment
  • Activities with little risk

If you have any questions regarding the use of waivers, or need a more specific waiver for an activity or event, please contact IRM through the Contact Us page.

Please note that Student Organizations who need waivers for their activities should contact Student Legal Services for assistance.

The following waiver templates may be used for general activities on campus or offered by NC State faculty/staff on non-university property: